Category: Governance

23 June 2017

Dear Members,

Salaamun Alaykum

Notice is hereby given by the Executive Committee to hold a Special General Meeting (SGM) on Friday 30 June 2017 at 8pm at the Husaini Shia Islamic Centre, Stanmore, HA7 4LQ, to transact the following:

1) Recitation of the Holy Qur’an and translation thereof

2) Election of the Electoral Commissioners as per Rule 7.10 of the Constitution

Registration will commence at 7:45pm. Both Male and Female members are encouraged to attend.

With Salaams and Duas

Akil Kanani
Hon Secretary
The KSIMC of London

12 May 2017

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given as per Clause 6.1 of the Constitution, that the 2017/1438 Annual General Meeting of The KSIMC of London will be held on Sunday 4^th June 2017 at 10:30 to conclude by 19:30 (as per Clause 6.8 of the Constitution) at the Husaini Shia Islamic Centre, Wood Lane, Stanmore, Middlesex HA7 4LQ.

To transact the following:

AGENDA

1. Recitation from the Holy Quran and translation thereof

2. Consider and approve the minutes of the previous AGM on 5 June 2016

3. Consider and approve the minutes of SGM on 1 July 2016

4. Consider and approve the minutes of EGM that ended 26 March 2017

5. Consider and approve the minutes of SGM on 21 April 2017

6. Treasurers presentation and adoption the audited accounts of the Jamaat for the previous financial year

7. Receive the report of the Executive Committee on the Jamaat’s activities since the previous AGM

8. Approve the budget for the forthcoming financial year (downloadable here)

9. Note the retirement of those members of the Executive Committee who wish to retire or are retiring at the end of their term

10. Note the election of a new Executive Committee

11. Appoint an auditor for the Jamaat

12. Set the amounts of subscriptions

13. Constitution amendments

14. Motions on which due notice is given in accordance with clause 7.3

15. Handover to new team and address from new president

16. Any Other Business

AGM Pack can be downloaded here.

Trustees’ Report and Financial Statements for the year ended 31 December 2016 can be downloaded here. Supplementary information relating to certain Restricted and Unrestricted Funds can be downloaded here.

With Salaams and Duas

Akil Kanani

Hon. Secretary
The KSIMC of London

• Single membership available to individuals who are unmarried and aged 18 or over. Individuals with single membership shall have one vote in Elections and general meetings
• Family membership available to married couples and shall include their children under the age of 18. Both spouses included in family membership shall have one vote each in Elections and general meetings
• Senior membership available to individuals aged 65 or over. Individuals with senior membership shall have one vote in Elections and general meetings
• Student  membership available to individuals who  are  able to demonstrate that they are engaged  in full-time further education. Individuals with student membership shall have one vote in Elections and general meetings
• With  effect  from  the  date of adoption of the Constitution (26 March 2017), life membership for new members has ceased to be available. Individuals with existing life membership shall have one vote in Elections and general meetings. Current spouses of existing life members shall also have one vote each in Elections and general meetings as long as they remain married to a life member or they are the widow or widower of a deceased life member.

Please note in households where one member is aged 65 or over and his/her spouse is under the age of 65, family membership will still apply if both spouses wish to have one vote each in Elections and general meetings. Once both spouses have reached the age of 65, they will become eligible for individual senior membership as defined above.

Those members who have yet to renew their membership for the year 1438 which was due from 1 Muharram 1438 and due by 1 Rabi-al-Awwal 1438, and who may have arrears from previous years, must fill out a reapplication form and pay their outstanding arrears. Upon receipt of both the reapplication form and payment, their membership will be reinstated subject to approval by TWO Office Bearers within 7 days.

Should you have any queries regarding membership and subscriptions, please do not hesitate to contact the Secretariat or Treasurer.

With Salaams and Duas

Akil Kanani
Hon Secretary
The KSIMC of London

1) All family and life memberships now have TWO votes for the family: one for the husband and one for the wife. Previously this was only one. Family (or life) membership covers a husband, wife and any children under 18 years of age. Children living at home over the age of 18 require their own membership (both boys and girls) and once married, require family membership.

As a result, women are encouraged to take an active part in Jamaat affairs, exercise their independent vote at elections and general meetings and stand for elections in their own right.

2) Elections take place TWO WEEKS BEFORE the AGM. On the day of elections, ballot boxes will be open from 10:30-19:30 with the counting and results announced thereafter.

3) Nominations close FIFTEEN DAYS BEFORE the elections and all candidates are required to provide a short CV or, in the case of presidential candidates, a manifesto. These will be circulated to members a week before the election. Please ensure you have signed up to the Jamaat mailing list (here) to be notified of these announcements.

4) To conduct elections, a 5-person Electoral Commission is elected. Usually, this will happen at an AGM but for this first round of elections, these will be elected at an SGM to be held on Friday 21 April.

5) AGM’s will now take place on the first Sunday in June, from 10:30 (up to 19:30 if needed). In 2017, this is Sunday 4 June 2017. All are requested to attend

6) The new Executive Committee will consist of the Chairlady and at least another two female members. These three positions will be elected by LADIES ONLY. All other positions on the EC are open to both male and female members and will be voted for by both male and female members.

7) There will be no new life members. Existing life members will retain their membership status but no new applications will be considered.

Please do read through the full text of the new constitution; should you have any questions please do not hesitate to ask.

With Salaams and Duas

Akil Kanani
Hon Secretary
The KSIMC of London

07 April 2017

Salaamun Alaykum

The adjourned EGM (started on 11 Jan 2015) will inshAllah continue on Friday 27 Jan 2017 from 20:00 in the Main Hall.

The agenda of the meeting will continue with item 2.

AGENDA

1) Recitation from the Holy Quran and English translation thereof.

2) Consideration of the proposed constitutional amendments submitted by Br Abul-Kassim Meghjee, and seconded by Dr Munir Datoo, on 26^th November 2014 pursuant to clause 12(i) and adoption thereof, if approved.

The Constitution already discussed can be found here

The Rules being discussed can be found here

Reminder: Members whose subscriptions shows outstanding amounts will be unable to make full use of membership privileges, in particular participating / voting at General meetings

With Salaams and Duas
Secretariat
The KSIMC of London

Salaamun Alaykum

The adjourned EGM (started on 11 Jan 2015) will inshAllah continue on Sunday 26 March 2017 from 10:30 to 17:00 on the first floor in the ELC. Lunch will be served.

The agenda of the meeting will continue with item 2.

AGENDA

1) Recitation from the Holy Quran and English translation thereof.

2) Consideration of the proposed constitutional amendments submitted by Br Abul-Kassim Meghjee, and seconded by Dr Munir Datoo, on 26^th November 2014 pursuant to clause 12(i) and adoption thereof, if approved.

The Constitution already discussed can be found here

The Rules being discussed can be found here
(Updated with latest changes, and now including the Election process that was previously in Appendix 3)

Reminder: Members whose subscriptions shows outstanding amounts will be unable to make full use of membership privileges, in particular participating / voting at General meetings

With Salaams and Duas
Secretariat
The KSIMC of London

05 June 2016

Dear Members,

Salaamun Alaykum

Notice is hereby given by the Executive Committee to hold a Special General Meeting (SGM) on Friday 1^st July 2016 at 11.00pm at the Husaini Shia Islamic Centre, Stanmore, HA7 4LQ, to transact the following:

1) Recitation of the Holy Qur’an and translation thereof

2) Adoption of the Audited Accounts for the year ended 31 December 2015

Registration will commence at 10.45pm

With Salaams and Duas

Akil Kanani
Hon Secretary
The KSIMC of London

13 May 2016

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that the 2016/1437 Annual General Meeting of The KSIMC of London will be held on Sunday 5^th June 2016 at 5.00 pm (registration to commence at 4.45 pm) at the Husaini Shia Islamic Centre, Wood Lane, Stanmore, Middlesex HA7 4LQ.

To transact the following:

AGENDA

1. Recitation from the Holy Qur’an and English translation thereof
2. Confirmation and adoption of the Minutes of AGM held on 14 June 2015
3. Matters arising on the Minutes of AGM held on 14 June 2015
4. Presentation of Reports:
i. President and Secretary’s report
ii. Accounts
iii. Budgets for the ensuing year (download here)
5. Election of Trustee
6. Motions for which due Notice has been given
7. Motions without Notice (at the discretion of the Chair)
8. Any other business (with the permission of the Chair)

Agenda and Minutes are available to download here.

Trustees’ Report and Financial Statements for the year ended 31 December 2015 can be downloaded here.

With Salaams and Duas

Akil Kanani
Hon. Secretary